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Effective: October 2026
Supersedes: Remote & Hybrid Work Guidelines in place May 15, 2023
Approved by: Daryl Maeda, Dean
Guidance contact: Bernadette Stewart, College of Arts and Sciences
Applies to: Classified and University Staff, College of Arts and Sciences

Introduction

We work for a university committed to promoting and enriching the community and university experience. The College views in-person collaboration as paramount to creating this culture. Some of the best insights, decisions and opportunities come from impromptu conversations and in-person meetings.  

Providing employees flexibility and balance remains an important goal.

To better align with the workforce demands and campus standards (see here), the College is implementing revised work modality expectations.

A&S Guiding Principles

• Consistency when possible, flexibility when necessary.
• Align with campus expectations.
• Enhance the student experience, improve engagement and retention, maintain responsible stewardship of resources, and support flexibility.
• Recognize that a one-size-fits-all approach will not work for such a complex college, thus embed flexibility into our expectations.
• Ensure all employees can successfully achieve shared goals and objectives associated with their positions.

Work Modality Expectations

A&S Central Administration, Dean’s Office

• Three days weekly in-person minimum, plus mandatory meetings as necessary(prorated for part-time appointments).
  • NOTE: Individuals who have not been assigned a dedicated on campus workspace, yet, are excluded from the three-day minimum expectation. Confirm your status with your manager. 
  • During busy surge times in-person presence may increase up to full-time in person.
  • Staff members may be required to come into the office for an unforeseen business circumstance, within reason and with advanced notice.
• Work with your supervisors to develop and/or update appropriate work modality plans and complete a work agreement form Work Agreement Form | Human 91��ý | University of Colorado Boulder .
• Scheduling must take into account that open staffed office(s) need to be designated, identified- clearly communicated Monday through Friday during regular business hours with an adequate number of professionals on site.
• Employees in public-facing positions will be expected to conduct in-person business with students. 
• An employee’s hybrid work arrangement cannot adversely affect the ability of other staff to perform their jobs.
• To ensure equity, all health-related requests must go through ADA/FMLA.If an employee needs further information about submitting an ADA/FMLA request, please connect with the CAS HR team.

A&S BEYOND Central administration

• Two day in-person minimum, plus mandatory meetings as necessary.
  • During busy surge times in-person presence may increase up to full-time in person.
  • Staff members may be required to come into the office for an unforeseen business circumstance, within reason and with advanced notice.
• The majority of College staff will be eligible to work remotely up to 24 hours, or three days, per week (prorated for part-time appointments).
• Work with your supervisor to develop and/or update appropriate work modality plan and complete a work agreement form Work Agreement Form | Human 91��ý | University of Colorado Boulder .
• Scheduling must take into account that open staffed office(s) need to be designated, identified- clearly communicated Monday through Friday during regular business hours with an adequate number of professionals on site.
• Employees in public-facing positions will be expected to conduct in-person business with students. 
• An employee’s hybrid work arrangement cannot adversely affect the ability of other staff to perform their jobs.

To ensure equity, all health-related requests must go through ADA/FMLA.If an employee needs further information about submitting an ADA/FMLA request, please connect with the CAS HR team.

Guidance for Supervisors and Unit Leadership

• In-person coverage during all business hours must be maintained.
• Supervisors should plan to have all their staff on site together at least one day per week for collaboration, teamwork, and engagement.
• Consider establishing common “core” working hours, for example 10 a.m.-3 p.m., excluding lunch.
• Staff are expected to be working, whether in person or remote, during these times to provide consistency for colleagues and the people they serve.
• Staff may flex other hours to accommodate their personal schedules. Ensuring an 8-hour workday. At minimum, a 30-minute lunch hour needs to be included.
• Supervisors have discretion to flex staff hours to meet the three-days weekly minimum. 
• Provide published information about how to get a hold of staff if in-the-moment in-person assistance is not available (publish core hours and Zoom room contact information for immediate connection).
• Neighborhood model can be implemented for co-located units (departments, programs, centers) with three or fewer employees during key holiday weeks (fall break, week before and after winter break, spring break).
  • In these instances, in lieu of each staff member providing a minimum of two days of on-campus service, Monday-Friday, on-campus coverage with a minimum of two staff members on campus per day can be achieved collectively through a team-coverage strategy. 
• Some staff may have special requests with respect to working arrangements, and we will do our best to accommodate those requests. To ensure equity, all health-related requests must go through ADA/FMLA. If any employee needs further information about submitting an ADA/FMLA request, please contact Shelly.Hammonds@colorado.edu on the CAS HR team.
• In the event of inclement weather or parking closures during any semester, please work with your employee/s directly and/or follow campus communication.

Fully Remote Work and/or Out of State/Country Work

CAS does not support fully remote work.

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Space is a valuable resource that needs to be devoted to the success of our students, faculty and staff. As we consider more flexible work modalities, space assignments must be considered as well. Staff who work more than 2 days remotely may be subject to sharing or hoteling, based on college space needs and availability. Employees who have been approved for a hybrid work modality that is mostly remote will be allocated a hoteling space, or a shared workstation in a shared office, when working on-site. Further guidance around space allocation and its connection to remote work may be given by the Campus Space Office, at which point the college will update our policy to abide by campus standards.

Related Policies, Procedures, Forms, Guidelines, and other 91��ý

91��ý Remote Working Toolkit

Employee Relations Office, Campus HR Remote Working and Alternate Work Schedule Manager Guidance | Human 91��ý | University of Colorado Boulder

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Definitions

Alternate Work Schedule: An alternate work schedule refers to any one of a variety of work arrangements different from traditional schedules. For example, different from Monday-Friday, 8 a.m. - 5 p.m., on-site work.

Hybrid: For the purpose of these guidelines is any employee who maintains a campus workspace and works from a hybrid of home and campus offices.

Local: For the purpose of these guidelines is defined as within driving distance.

Remote: For the purpose of these guidelines is defined as an employee working full-time from a location other than 91��ý.

Standard Work Hours: 91��ý standard hours are 8 a.m. – 5 p.m. during the academic year (August-May), and 7:30 a.m. – 4:30 p.m. during the summer (June-July). Standard work hours will be expected unless otherwise discussed with your manager. Calendars need to be kept up to date with any changes to the work schedule.

Student-Facing Tasks: There are various types of student-facing roles within the college. Student-facing roles include any position which has direct student contact as a primary component of the employee’s role and service.

Questions?

First refer to FAQ Frequently Asked Questions, Remote & Hybrid Work | College of Arts and Sciences Faculty and Staff Site | University of Colorado Boulder

For additional questions contact guidance contact, Bernadette.Stewart@colorado.edu.